Virtual document storage is the process of converting physical files to electronic documents that can be shared, accessed and stored. It can help reduce the amount of space needed to store physical files and improve security by locking down certain parts of a file to specific users.

Online storage systems are especially beneficial for businesses that deal with massive amounts of paper. Paper documents are difficult to track and secure without complicated security systems or lengthy administrative checkout processes. They are also more susceptible to being destroyed or stolen in a disaster such as an fire. Electronic files, on the other side, are much easier to track and are less likely to be taken away, and much more resistant to destruction.

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A virtual document is an Documentum object that is comprised of component files (or children). Component files could be in different formats. The logical arrangement of components is determined by https://vdr-software.blog/document-safe-storage-online-solutions-for-ease-management the virtual document author. This order may differ from the logical arrangement of files in groups based on folders, like a traditional file-folder structure. If the logical arrangement of component files changes, the entire virtual document should be re-ordered to reflect the changes.

While every business can benefit from implementing an online document storage system. However, paper-based organizations such as accounting firms and law firms can see significant increases in their productivity adopting one. With proper controls in place an online secure document storage system can secure your data from hackers and keep your workflows running smoothly.